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Transforming complaint handling for financial services organisations

As an example of the extraordinary trust and confidence our clients place in us, EQ Customer Resolutions has deployed Europe’s largest complaint handling system for one of the UK's major retail banks, reaching 70,000 users.


This ambitious project to implement Europe's largest complaints system saw over 30 disparate complaints-handling systems replaced by a single web-based platform for data gathering/analysis and front-office complaints resolution, in order to increase the speed at which problems could be identified, resolved and solutions presented to customers by providing a single consistent view of customer data. The results the project has delivered and continues to deliver are business-changing.

Our client is now able to resolve 90 per cent of customer complaints at the first point of contact.

This has had a considerable impact on customer satisfaction – which is measured through the Net Promoter Score – and has significantly improved across all of the bank's frontline channels since the implementation of the Equiniti solution.

Leading from the front

Our client has taken a leading role in the industry with this deployment, and when they made a public commitment to reduce complaints and improve the customer experience by making customer service a priority at every level of the group, they enlisted Equiniti’s help to deliver the technology that would underpin this drive for service excellence. This led to the implementation of a comprehensive, enterprise-grade customer complaints system that sits across its entire organisation, making the bank the first and only financial services organisation in the UK to empower all 70,000 of its frontline staff to deal with complaints.

This approach, coupled with significant investments in process improvements and staff training, including the creation of an innovative, specialist team of complaints handlers, means that our client is resolving 90 percent of customer complaints at the first point of contact.

This industry-leading performance improvement has seen its 'complaints per 1,000 accounts' metric fall from 2.1 to 1.0. By working with Equiniti, the bank was able to replace multiple legacy complaints-handling systems that were being used across 30 different brands,including numerous internal databases, spreadsheets, and third-party applications that demanded high levels of support and administration.

By finding and fixing the issues causing consumer detriment our client has been able to reduce the total number of complaints into the business by over 50%

Unrivalled insight

Equiniti now provides the bank with Europe's largest single software platform for managing and resolving customer complaints, which means that staff now have the insight and holistic customer view they need to deliver a consistently superior service.

The ability to use a single complaints-handling system across the entire group has clearly given our client much greater insight into its customers, and this complements the other service improvements being made across the organisation.

The management information being provided by the Equiniti system is also contributing to the bank's broader customer service goals by enabling them to perform a root cause analysis of exactly what is causing its customers to complain, so that it can address these issues quickly and efficiently, in order to make changes that make a real difference to the bottom line.

By being able to see expressions of dissatisfaction across its entire business, our client now understands why customers are complaining by channel, by business, and by brand, and can therefore quickly pinpoint and resolve the problem.

The bank credits the forensic approach they have adopted to root cause analysis as being one of the key components of the business transformation.

The real leading-edge capability that Equiniti has given our client is root cause understanding - the ability to understand why customers are complaining, so that they can fix the problems straight away. With an organisation of this size, fixing these processes early on will allow them to reduce their expenditure substantially.

Painless integration

Thanks to the project, the bank now uses the Equiniti platform to automatically pull complex financial data, business rules and customer information from many different systems in order to present 70,000 employees, across multiple roles and multiple brands, with a wide variety of business-critical data in a single view.

Yet, despite the fact that a project of this size and scale had never before been attempted in retail banking, Equiniti's system was able to seamlessly integrate with our client's strategic retail banking platform.

Big change implementation plans like these are normally fraught with problems. When putting in frontline changes to IT systems in high-street banks and call centres, it's easy to see the potential for disaster, but Equiniti’s solution went in with very little noise, which proves that it works, it's intuitive, and it delivers what it promises.

The integration with our client’s systems was completely painless, and the insight they are able to obtain from Equiniti is even better than the bank expected, and is continually helping them to reduce costs, improve systems, and serve customers more efficiently. Banks can view complaints handling purely from a regulatory standpoint and it goes without saying that the easiest route is to match the lowest level of expectation.

An Award-Winning Partnership

This ambitious project to implement Europe's largest complaints system has been honoured at one of the most auspicious events in the financial services calendar.

The FSTech Awards recognise excellence and innovation in the field of information technology within the UK and EMEA financial services sector, and our joint entry was praised as the ‘clear standout in its category’.

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