Annual General Meetings

open navigation close navigation Menu

For all things AGM…we’ve got the 360

The AGM planning cycle never stops, but it’s good to get perspective.

As industry leaders in AGM management and advisory, we know that organisations that plan, prepare, deliver, and utilise AGM insights are more likely to achieve their preferred outcomes. 

To inform your meeting strategy, explore our hub for AGM insights, applications, inspiration and support.

Preparation In Progress

A time for careful planning

AGM Hub Tab 1

3-6 months before your meeting

  • Project management and aligning all key internal stakeholders and your advisors is key.
  • Reflect on what happened at the previous AGM, what's happened since, and what you want to achieve.

AGM Hub Tab 2

2-4 months before your meeting

  • Engagement with your internal and external stakeholders continues.
  • Engagement with shareholders and proxy advisory agencies is good practice, and particularly if there are changes that require their understanding and support at the AGM.

AGM Hub Tab 3

1-2 months before your meeting

  • Proxy Solicitation is important in the run up to your AGM, to secure the registration of proxy voting, understand who has voted and how, and address any negative votes.

AGM Hub Tab 4

On the day of your meeting

  • Annual General Meeting occurs.
  • Previously notified proxy votes, plus additional voting at the meeting, become official 'Final' voting results released via a Regulatory Information Service (RIS).
  • Resolutions that received less than 80% support identified and next steps announced.

AGM Hub Tab 5

1-3 months after your meeting

  • Understand who voted, how and why. This will enable you to create an ongoing dialogue with shareholders throughout the year, address any ongoing matters, and keep your internal stakeholders informed.
  • Post implementation review of event, venue, logistics.

     

Key learnings from 2024

50 %+

of meetings are held in May which continues to be the busiest month.
70 %

of meetings occurred between 10am and 12pm, with 11am being the most popular time.
65 %

of AGM meetings were held in London, as an average across the FTSE 350.
46 %

of AGM meetings were held outside of London, as an average across the FTSE 100.

EQ equips you to

tread boldly

into the future

Take your next AGM steps

New to AGM planning?

EQ’s here to support throughout the corporate meeting journey. If you are new to AGM planning, a good place to start is in understanding your standard meeting requirements and steps to delivery, as per the table above. Next, it's important to consider key corporate themes for 2025. So check out our AGM Forum 2024 for key insights and learnings from the last AGM season. It's also timely to consider how to develop an engaging and impactful annual report. 

Building on last year’s success? 

If you have an experienced company secretariat team, you’re probably comfortable delivering AGMs annually. But how do you maximise your AGM outcomes through planning your next meeting? EQ provides vital insights that can help shape your meeting strategy for the year ahead.  

It's important to know what proxy advisors do and understanding how reading your proxy advisor reports is essential preparation for an organisation’s annual or special meeting.

Considering a new approach? 

The AGM cycle is hectic. But did you know that some simple and tangible enhancements could make all the difference in efficiencies? Be inspired with our hybrid AGM showcase and learn how data can help win over shareholders. 

Keep An Informed Perspective

Sign-up to keep track of EQ’s AGM news, articles, guides and events.

Talk To Us Today Newsletter Sign-Up
share-xx