AGM Management & Advisory Services for UK Companies

Annual General Meetings
Supporting the AGM programme, at every stage.
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For all things AGM…we’ve got the 360

The AGM planning cycle never stops, but it’s good to get perspective.

As industry leaders in AGM management and advisory, we know that organisations that plan, prepare, deliver, and utilise AGM insights are more likely to achieve their preferred outcomes.

To inform your meeting strategy, explore our hub for AGM insights, applications, inspiration and support.

Preparation In Progress

A time for careful planning

3-6 months before your meeting

Project management and aligning all key internal stakeholders and your advisors is key.
Reflect on what happened at the previous AGM, what's happened since, and what you want to achieve.

2-4 months before your meeting

Engagement with your internal and external stakeholders continues.
Engagement with shareholders and proxy advisory agencies is good practice, and particularly if there are changes that require their understanding and support at the AGM.

1-2 months before your meeting

Proxy Solicitation is important in the run up to your AGM, to secure the registration of proxy voting, understand who has voted and how, and address any negative votes.

On the day of your meeting

Annual General Meeting occurs.
Previously notified proxy votes, plus additional voting at the meeting, become official 'Final' voting results released via a Regulatory Information Service (RIS).
Resolutions that received less than 80% support identified and next steps announced.

1-3 months after your meeting

Understand who voted, how and why. This will enable you to create an ongoing dialogue with shareholders throughout the year, address any ongoing matters, and keep your internal stakeholders informed.
Post implementation review of event, venue, logistics.

Key highlights from 2025 AGM Season

70 %+

Average capital instructed across the FTSE.

67 %

of meetings took place between the hours of 10:00 and 13:00.

47 %

of FTSE 100 meetings were held outside of London.

< 35 %

of FTSE meetings were held as hybrid/virtual.

EQ equips you to

tread boldly

into the future

Take your next AGM steps

New to AGM planning?

EQ are here to help you with shareholder meeting services, here to support throughout the corporate meeting journey. If you are new to AGM planning, a good place to start is in understanding your standard meeting requirements and steps to delivery, as per the table above. Next, it's important to consider key corporate themes for 2026. So check out our AGM Forum 2025 for key insights and learnings from the last AGM season. It's also timely to consider how to develop an engaging and impactful annual report.

Building on last year’s success?

If you have an experienced company secretariat team, you’re probably comfortable delivering AGMs annually. But how do you maximise your AGM outcomes through planning your next meeting? EQ provides vital insights that can help shape your meeting strategy for the year ahead.

It's important to know what proxy advisors do and understanding how reading your proxy advisor reports is essential preparation for an organisation’s annual or special meeting.

AGM Essentials 2025: On-Demand

Catch-up on all the insights from our AGM Essentials 2025 event, now available on-demand. Filmed live at the Ham Yard Hotel Theatre, this essential session covers key trends, regulatory updates, and expert discussions to help you navigate the AGM season with confidence. Revisit the full recording at your convenience and access additional slides from our guest speakers. Watch now and stay ahead of the curve.

Watch Now

EQ’s Horizon Scan

Virtual AGMs

In a statement made by Jonathan Reynolds, Secretary of State for Business and Trade, on The UK’s Modern Industrial Strategy, 14 October 2024 “Efforts to modernise will also include examining the potential for updating shareholder communication in line with technology and clarifying the law in relation to virtual AGMs.”

EQ engagement: we continue to engage with external stakeholders and monitor for any developments in relation to a change in the law to clarify the definition of “place” of an AGM.

Digitisation Of The UK Shareholding Framework

Step 1 is the removal of paper share certificates and establishment of digitised share registers. This will require changes in legislation.

EQ engagement: we continue to engage and look forward to contributing to the work of the DEMAT (Dematerialisation Market Action Taskforce). One aspect of this is to understand the legislative changes required, timeline for implementation, and if this will require changes to a company’s Articles of Association to be presented for shareholder approval.

Latest Insights

Download our AGM Mid-Season Review 2025

Hear from our seasoned experts on how companies can develop a co-ordinated approach to ensure more effective investor engagement with curren...

Using Data And Engagement To Win Shareholder Approval For An Innovative Remuneration Framework

Hunting PLC, successfully changed its executive compensation plan with the help of EQ. The new plan, which included a hybrid remuneration fr...

How Issuers Can Get The Most From Proxy Advisors To Improve Vote Outcomes

As a UK PLC, it’s vital to engage with proxy advisors. They provide investors with research and recommendations, influencing votes on your c...

On Demand: AGM Forum 2025

Watch on demand as we shared reflections on the AGM Season in our annual AGM Forum webinar.

Shareholder Management

Distributing your dividends, managing your meetings and keeping your shareholders engaged.

Company Secretarial Services

Providing corporate governance best-practice and company secretarial services to quoted and unquoted companies.

Proxy Solicitation Advisory

Maximise shareholder relationships by rallying shareholder support and respond confidently to activism.

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Annual General Meetings