AGM Management & Advisory Services for UK Companies

Annual General Meetings
Supporting the AGM programme, at every stage.
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For all things AGM…we’ve got the 360

The AGM planning cycle never stops, but it’s good to get perspective.

As industry leaders in AGM management and advisory, we know that organisations that plan, prepare, deliver, and utilise AGM insights are more likely to achieve their preferred outcomes.

To inform your meeting strategy, explore our hub for AGM insights, applications, inspiration and support.

Preparation In Progress

A time for careful planning

3-6 months before your meeting

Project management and aligning all key internal stakeholders and your advisors is key.
Reflect on what happened at the previous AGM, what's happened since, and what you want to achieve.

2-4 months before your meeting

Engagement with your internal and external stakeholders continues.
Engagement with shareholders and proxy advisory agencies is good practice, and particularly if there are changes that require their understanding and support at the AGM.

1-2 months before your meeting

Proxy Solicitation is important in the run up to your AGM, to secure the registration of proxy voting, understand who has voted and how, and address any negative votes.

On the day of your meeting

Annual General Meeting occurs.
Previously notified proxy votes, plus additional voting at the meeting, become official 'Final' voting results released via a Regulatory Information Service (RIS).
Resolutions that received less than 80% support identified and next steps announced.

1-3 months after your meeting

Understand who voted, how and why. This will enable you to create an ongoing dialogue with shareholders throughout the year, address any ongoing matters, and keep your internal stakeholders informed.
Post implementation review of event, venue, logistics.

Download AGM Cycle infographic

Key highlights from 2025 AGM Season

Average capital instructed across the FTSE.

of meetings took place between the hours of 10:00 and 13:00.

of FTSE 100 meetings were held outside of London.

< %

of FTSE meetings were held as hybrid/virtual.

EQ equips you to

tread boldly

into the future

Take your next AGM steps

Ready to start your AGM planning?

EQ are here to help you with shareholder meeting services, here to support throughout the corporate meeting journey. If you are new to AGM planning, a good place to start is in understanding your standard meeting requirements and steps to delivery, as per the table above. Next, it's important to consider key corporate themes for 2026. So check out our AGM Forum 2025 for key insights and learnings from the last AGM season. It’s also timely to consider your Annual Report so do watch our most recent update from our Annual Report session from the 2025 EQ Conference where we explored some key themes for 2026.

Building on last year’s success?

If you have an experienced company secretariat team, you’re probably comfortable delivering AGMs annually. But how do you maximise your AGM outcomes through planning your next meeting? EQ provides vital insights that can help shape your meeting strategy for the year ahead.

It's important to know what proxy advisors do and understanding how reading your proxy advisor reports is essential preparation for an organisation’s annual or special meeting. Read the latest updates from our team.

AGM Forum 2025

Equiniti’s AGM Forum 2025 brings together leading experts to discuss the evolving landscape of Annual General Meetings. Our experts provide an in-depth industry update and practical guidance to help organisations plan and deliver effective, compliant, and engaging AGMs. Watch the full AGM Forum 2025 webinar on demand to stay informed on best practices and emerging trends in Annual General Meetings with us.

Watch Now For AGM Insights

EQ’s Horizon Scan

Virtual AGMs

On the 7 September 2026, the Department for Business, Innovation, Science and Trade released their consultation on “Modernising Corporate Reporting to support long-term economic growth”. Part of this consultation considers corporate communications for the digital age, including fully virtual annual general meetings. The consultation references concerns raised that the Companies Act 2006 does not clearly address how the requirement for notices of AGMs to include the ‘place’ of the meeting relates to virtual locations. The government are interested in understanding if shareholder safeguards would be appropriate when clarifying that ‘place’ can include a fully virtual location.

The consultation question “The government will make clear that a virtual location is considered a place in relation to AGMs and other meetings. Are there any additional shareholder safeguards that should accompany this change?”

What’s next?

The consultation will close on 30 November 2026 with the government aiming to publish a consultation outcome within six months of the close of the consultation.

Digitisation Of The UK Shareholding Framework

In July 2026, the DEMAT (Dematerialisation Market Action Taskforce) published its Implementation Plan for the Withdrawal of Paper Share Certificates. The legislation required to update the Companies Act 2006 to effect this change is expected to be laid in Summer 2027 and will over-ride provisions in a company’s Articles of Association. The effective date will be late 2027 (exact date to be confirmed). Following this we anticipate issuers will wish to consider updating their Articles of Association to align to the changes in the Companies Act 2006.

To stay up to date with the implementation plan please visit our dedicated Dematerialisation and Digitisation hub here.

Latest Insights

Download Our AGM 2026 Mid Season Review

This report provides a snapshot of key voting trends and emerging governance themes identified across FTSE 350 companies during the 2026 AGM...

Using Data And Engagement To Win Shareholder Approval For An Innovative Remuneration Framework

Hunting PLC, successfully changed its executive compensation plan with the help of EQ. The new plan, which included a hybrid remuneration fr...

Evolving Articles Of Association: Key Trends From 2023-2026 - An Update Following the 2026 AGM Season

Explore key Article of Association amendment trends among UK listed companies, including governance, digital meetings and shareholder engage...

EQ Proxy: ISS And Glass Lewis Policy Updates For 2026

ISS and Glass Lewis have updated their 2026 proxy voting guidelines. See what’s changed and how to align governance and shareholder engageme...

Shareholder Management

Distributing your dividends, managing your meetings and keeping your shareholders engaged.

Company Secretarial Services

Providing corporate governance best-practice and company secretarial services to quoted and unquoted companies.

Proxy Solicitation Advisory

Maximise shareholder relationships by rallying shareholder support and respond confidently to activism.

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